Planning is critical when organising an event on the Brisbane Valley Rail Trail. This information aims to direct your attention to the important things you need to think about in relation to the managers and leaseholders of the Brisbane Valley Rail Trail before you even get started.
Who do I need to notify?
You should advise the BVRT Team in the Dept of Transport and Main Roads in writing that you are planning an event. You should also seek permission from them if you may want a vehicle on the track – for example, in an emergency. In some cases, it may also be possible to arrange the loan of a key to the gates for emergency access. The email address is Brisbane_Valley_Rail_Trail@tmr.qld.gov.au.
How do I find out if my event clashes with another event?
It’s great that so many people are organising events on the BVRT, but there is a risk that there will be some clashes as the number of events increases.
Unfortunately, there is not yet any central booking system or calendar for events, so it can be difficult to find out of the preferred date for your event clashes with any other events. If it’s a small event, it’s a big trail so that may not be too much of a problem, but if it’s a large event there could be a few safety issues – for example a big horse ride would probably not be a good mix with a big bike ride.
The primary sources of information about events are as follows:
BVRT Ranger, Peter Kleis. 0467 729 409
Brisbane Valley Rail Trail Users Association – 0417 342854 and on Facebook
Ambassadors for the BVRT (who manage the Moore to Nukku section) 07-5424 7232/0448 019 632
Friends of the Brisbane Valley Rail Trail – email@example.com and on Facebook
Yarraman Station Park – Toowoomba Regional Council
Somerset – Somerset Regional Council (sometimes there may be markets and fairs on land adjacent to the rail trail)
At the present time, the primary event organisers mostly know each other and there is a good spirit of cooperation. If you’re a first-time organiser, it’s worth seeking advice from other event organisers and also informing them of the proposed date for your event.
Can you have exclusive use of a section of the trail or can it be closed for your event?
Quite simply, no. The BVRT is open to the always public. If your event is going to pose any risk to other trail users, perhaps it’s not suitable for the BVRT? Furthermore, participants in your event should obey the rail trail etiquette at all times, especially with regard to horse riders.
Is public liability insurance required?
Don’t even think about organising an event without taking it out public liability insurance to protect not only yourself as event organiser but anybody involved in helping run it and the general public.
Who do I need to contact if I want to use one of the parks or other facilities in any of the towns?
Although the Queensland Govt has overall ownership of and responsibility for the management of the rail trail, the sections through each of the towns are leased to the relevant local Councils.
From north to south
For use of Yarraman Station Park, you should make a written application to Toowoomba Regional Council and a $200 deposit will be required.
For use of facilities between Nukku and Moore, the Ambassadors for the BVRT should be consulted as ownership and leases can be complicated in Blackbutt, Linville and Moore.
For use of any of the Council parks and reserves in the Somerset towns between Fernvale and Linville, formal permission should be sought in writing from Somerset Regional Council. They will require sight of a certificate of public liability insurance. Allow plenty of time as the application must be approved at a Council meeting.
What else do I need to think about?
It’s not for us to offer advice about how you should organise the event itself, but we are committed to encouraging event organisers to offer their participants a quality experience on the Brisbane Valley Rail Trail. In our view the overall aim of any event should be to enable participants to enjoy the experience knowing they are in safe hands. A good risk management plan and reliable support arrangements are essential.
Brisbane Valley Rail Trail Users Association